Invoices to cash. Inside the system that knows what you actually sold.
Invoice wholesale customers, collect payments, and manage accounts receivable inside the same operational platform that powers your orders, inventory, and reporting.
Net 30 · Net 60 · “We'll pay next week”
Invoices go out from accounting. Reminders live in email. Credit limits in a spreadsheet updated weekly. Reconciliation by hand, at month end, by somebody who's frustrated. AR visibility shouldn't be an archaeology project.
Your rep is on the phone with a wholesale partner. The buyer wants to place a $12K order. “What's my current balance and how much credit do I have?”
Three systems later — order system, accounting, the spreadsheet finance updates weekly — your rep has half an answer. The balance number is from Tuesday. The credit limit hasn't been updated since a payment landed yesterday. The rep guesses. The order gets placed. Finance flags it next week, by which time the order has shipped, the buyer is over-extended, and the conversation about the next order is suddenly about collection instead.
Multiply by every order, every rep, every account. The pattern repeats: orders that should be confirmed at the moment of conversation get held, queried, or quietly stretched on credit terms that nobody actively decided to extend. DSO creeps up. AR aging gets lumpy. Weekly collection meetings get longer.
Credit should be visible where the order gets placed, not in another tool.
In wholesale apparel, money moves slowly by design. Net 30, net 60, longer. Season-based billing. Partial payments. Deposits. Factoring. Every brand knows the rhythm, but the visibility into where exactly a dollar is inside that rhythm is where the pain lives.
Invoices go out from accounting. Reminders live in email, sent by the rep who remembers. Credit tracked in a spreadsheet. Reconciliation between what was ordered, shipped, invoiced, and paid happens by hand, usually at month end. Buyers ask reps about their balance because finance is in another system entirely.
Uphance Payments brings wholesale invoicing and collection into the same platform that runs your orders and customer records. Buyers pay online, against the orders they relate to. Credit limits are visible at the point of order. Payments are tied to invoices are tied to orders are tied to customers, one thread.
Wholesale customers pay invoices online via a branded payment experience.
Generate invoices from the same system that holds the orders they belong to.
Watch payments land on the invoices and orders they relate to, no separate reconciliation.
Credit limits, overdue invoices, account balances visible next to customer records and order workflows.
Every invoice and payment ties to the customer record. Nothing stranded.
Terms, partial payments, deposits, credit behavior, native to the workflow.
Every growing apparel brand has a weekly AR ritual. Someone exports a spreadsheet. Someone else cross-references it against the order system. Someone calls the buyer whose invoice is 47 days outstanding. The ritual takes hours, and it repeats.
The brands that shorten their collection cycle aren't working harder at the ritual. They're eliminating it, by making payment a first-class part of the order-to-cash system, not a separate workflow bolted onto the side.
| Feature | Separate invoicing tool | Uphance Payments |
|---|---|---|
| Invoicing | ✓ | ✓ |
| Online buyer payment (ACH, card, bank transfer) | ✓ | ✓ |
| Branded payment experience | Sometimes | ✓ |
| Tied to orders | Via integration | ✓ Native |
| Credit visible at order entry | No | ✓ |
| Trading terms (Net 30/60, deposits) | Limited | ✓ Native |
| Partial payments against invoices | Some support | ✓ Native |
| Saved payment methods for repeat buyers | Limited | ✓ |
| Factoring partner integration (Hilldun) | No | ✓ |
| Sync to accounting (QB/Xero/Exact/Pennylane) | Direct | ✓ Direct |
| Reconciliation effort | Weekly | Continuous, automatic |
| AR aging by customer with order context | No | ✓ |
| Annual cost | Per-invoice or per-transaction fees | Part of Uphance |
“With Uphance Payments, we process payments directly inside Uphance, useful for salesperson-led DTC transactions and collection box settlement.”
| Workflow | Result |
|---|---|
| Salesperson-led DTC payment | Processed inside Uphance |
| Collection box settlement (try/keep/return) | Cleanly tied to the order and returns workflow |
| Saved payment methods for repeat buyers | Reduces checkout friction during high-volume drops |
45 minutes, prepped around your AR workflow:
AR workflow, terms, exceptions, current stack mapped.
Your invoicing and collection rebuilt in Uphance.
Payment rails, credit rules, accounting sync set up.
Open invoices, customer balances migrated.
Launch with support through the first full collection cycle.
| Accounting | QuickBooks · Xero · Exact · Pennylane |
| Tax | Avalara |
| Wholesale finance | Hilldun (factoring) |
| API | Uphance API for custom finance integrations |
Start with a brief discovery conversation. We'll learn how your wholesale invoicing and collection run today, assess fit, and prepare a demo around your buyers, terms, systems, and priorities.
