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Exact integration for apparel brands in the Netherlands and Belgium

Send invoices, credit notes, refunds, and payments between Uphance and Exact Online automatically. Operations and finance stop arguing about the numbers because both teams work against the same data.

Line-level invoice detail. Credit notes posted against the original invoice. Payments reconciled in Exact close the loop on receivables in Uphance. VAT codes and ledger accounts mapped to the administration your accountant already runs.

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Trusted by modern apparel brands that can't afford disconnected operations

Paul FredrickMagnolia PearlSol SanaA.EmeryJack MurphyMatteauLufemaCWF Fashion
Paul FredrickMagnolia PearlSol SanaA.EmeryJack MurphyMatteauLufemaCWF Fashion

Exact Online is the default cloud accounting platform for businesses in the Netherlands and Belgium. If your brand operates from Amsterdam, Rotterdam, Antwerp, or Ghent, there is a good chance your accountant already works in it every day and has no intention of moving. What Exact is not built for is apparel operations: product development, multi-channel order management, warehouse execution, and inventory valued by location and channel. That side belongs in Uphance.

The integration keeps both systems doing what each does well. Apparel operations stay in Uphance. Statutory accounting, VAT, and bank reconciliation stay in Exact. Invoices, credit notes, refunds, payments, and customer records flow between them so neither team re-keys data or waits for a month-end export to learn what happened.

For Dutch and Belgian brands selling wholesale into European retailers alongside their own DTC channel, the practical goal is keeping the financial picture aligned with the operational one, rather than reconciling two views of the same business every quarter when the VAT return is due.

Prefer to keep accounting and operations in one system? Uphance also offers native accounting, which is usually the better fit for larger and multi-entity brands. The Exact integration stays the right choice when your finance team or external accountant is committed to Exact.

What this integration helps you do

Keep operations and finance reconciled against the same data

Exact handles statutory accounting, VAT, and bank reconciliation. Uphance keeps the operational ledger correct: which orders shipped, which credits were issued, which payments closed which invoices. The integration removes the gap that normally surfaces as reconciliation work at quarter end.

  • ✓Post customer invoices from Uphance to Exact with line-level detail
  • ✓Sync credit notes and refunds against the original invoice automatically
  • ✓Close orders in Uphance when payments reconcile against the bank feed in Exact
  • ✓Match relations by email or external reference, so no duplicate customer records appear in Exact
  • ✓Map to the VAT codes, ledger accounts, and cost centres already configured in your administration
  • ✓Cut the reconciliation between Shopify payouts, wholesale receivables, and the bank

Key capabilities

Invoice sync

Customer invoices raised in Uphance post to Exact against the matching relation, with line-level detail so revenue and COGS accounts stay clean and the audit trail holds.

Credit notes and refunds

Returns and credits raised operationally in Uphance post to Exact against the original invoice, so receivables reflect what is actually owed at any moment.

Payment reconciliation

Payments matched against the bank feed in Exact flow back to Uphance and mark the order as paid, closing the loop on receivables without anyone re-keying a payment reference.

Relation matching

Customer records stay matched between systems by email or external reference. New wholesale accounts do not end up as duplicate relations in your Exact administration.

VAT and ledger mapping

Domestic BTW, intra-EU B2B supplies with reverse charge, and exports outside the EU each map to the code your accountant already uses. No restructuring of the chart of accounts to fit the integration.

Multi-channel rollup

Wholesale invoices, DTC payouts, and marketplace settlements all reach Exact through Uphance, so finance reads one set of numbers across every channel the brand sells through.

Built for Benelux apparel brands running Exact as the general ledger

This integration is a strong fit for apparel and accessories brands in the Netherlands and Belgium whose finance team has standardized on Exact Online, and who sell wholesale into European retail alongside their own DTC channel.

  • ✓Dutch and Belgian brands running wholesale plus DTC plus marketplace through Uphance
  • ✓Finance teams already operating in Exact and not looking to migrate
  • ✓Brands whose external accountant files the VAT return directly from Exact
  • ✓Operations that need invoices, credits, and payments in step without manual exports
  • ✓Teams selling cross-border into Germany, France, and the wider EU from a Benelux base

What changes when Exact is connected properly

Before integration, finance and operations disagree at quarter end about which orders shipped, which credits were applied, and what the real receivables number is. Several exports get reconciled against the bank by hand while the VAT deadline approaches. Reporting drifts and nobody fully trusts it.

  • ✓Invoices, credits, and payments reconcile against the same source of truth
  • ✓Receivables in Uphance reflect what Exact says is owed, in real time
  • ✓The VAT return is built from postings that already match operational reality
  • ✓Month-end and quarter-end close compress because the manual matching is done
  • ✓Finance and operations review the same numbers, not their own versions

A guided rollout built around your Exact administration

We start with discovery to understand your channel mix, how your administration is structured in Exact, which entities you file for in the Netherlands and Belgium, and the VAT codes and cost centres your finance team relies on. Integration scope and implementation planning are defined once there is alignment on the path forward.

The goal is not just to connect Exact, but to connect it properly: invoice mapping that respects your ledger accounts, credit notes that post against the right invoices, payments that close orders cleanly, and reporting that holds across operations and finance.

Frequently asked questions

Which countries does the Uphance Exact integration support?▾
The Exact integration is offered for apparel brands operating in the Netherlands and Belgium. Exact Online is the dominant cloud accounting platform in both markets, and the integration is built and supported around Dutch and Belgian finance practice. Brands running Exact outside the Benelux should raise it in the discovery conversation so we can scope what is realistic before anyone commits.
What syncs between Uphance and Exact?▾
Customer invoices, credit notes, refunds, payments, and customer records flow between the two systems. Invoices raised in Uphance post to Exact against the matching relation with line-level detail. Credit notes from returns post against the original invoice. Payments reconciled in Exact through the bank feed flow back to Uphance and close the order against accounts receivable, so the AR position in Uphance reflects what Exact says is actually owed.
How does the integration handle Dutch and Belgian VAT?▾
Uphance maps to the VAT codes already configured in your Exact administration rather than imposing its own. Domestic BTW, intra-EU B2B supplies with reverse charge, and exports outside the EU each map to the code your accountant already uses, so the VAT return is built from the same postings your finance team is used to reviewing. Mapping is configured against your live administration during guided onboarding, before go-live.
Do I need to restructure my chart of accounts?▾
No. Uphance maps to your existing Exact ledger accounts, VAT codes, and cost centres. Dutch brands running the RGS reference chart of accounts keep it as is. The mapping is configured during onboarding so revenue, COGS, and receivables land in the accounts your accountant expects from the first posting.
Does this work with Exact Online or Exact Globe?▾
The integration targets Exact Online, which is where the large majority of Dutch and Belgian apparel brands in our range now run. If your finance team is still on Exact Globe or another on-premise Exact product, bring it to the discovery conversation. The workable path is usually different and we would rather scope it honestly up front than discover it during implementation.
Where does inventory valuation live?▾
Inventory valuation belongs in Uphance, not Exact. Operational truth (what shipped, what came back, what is on hand by location, what a unit actually cost landed) sits in Uphance. Exact owns financial truth: the general ledger, VAT, bank reconciliation, and statutory reporting. The integration keeps the two in step without either system trying to own the other's job.
Can the integration handle multiple entities across the Netherlands and Belgium?▾
Brands running separate Dutch and Belgian entities typically hold a separate administration per entity in Exact. Uphance can post to the correct administration per entity so each set of books stays clean for local filing. Multi-entity setups are scoped during discovery, because the right structure depends on how your entities actually trade with each other rather than on a default configuration.
Should we use the Exact integration or native Uphance Accounting?▾
Both are supported. Keep the Exact integration when your finance team or external accountant is committed to Exact and your Dutch or Belgian filing runs through it. Choose native Uphance Accounting when you run several entities or currencies, or when landed cost, COGS, and the ledger keep drifting from your operational data. Many brands start on the integration and move to native accounting as complexity grows.
How does this fix the operations versus finance argument?▾
Most month-end disputes start when operations and finance work from different definitions of revenue, different periods, and different exports. Once Uphance and Exact are connected, both teams reconcile against the same data: operations sees what was billed, finance sees what shipped, and the numbers hold. This is the direct countermove to Breakpoint 6, where reporting turns reactive and teams argue over figures instead of running the business.
Is onboarding self-serve?▾
No. Connecting Exact to Uphance is part of guided onboarding. VAT code mapping, ledger account mapping, cost centres, administration selection, and relation matching are configured against your real administration before go-live, so reconciliation runs cleanly from the first close rather than being repaired after it.

Ready to connect Exact to the rest of your operation?

Start with a brief discovery conversation. We will learn how your channels run today, how your administration is structured in Exact, assess fit, and show how Uphance keeps operations and finance reconciled against one set of numbers.

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One connected platform for product, inventory, orders, fulfillment, and reporting, built for apparel teams running wholesale plus DTC at scale.